Do you benefit from Project Managing an Office Fit-Out yourself?
Your turnkey office fit-out or refurbishment does not need to be a disaster, disappointment or double your budget, providing you take sensible steps and put the right project management skills in place. This can be through your own project management resources or outsourcing to an experience contractor.
An office fit-out or refurbishment project will not be a regular occurrence and therefore you will find that when the ‘green light’ for the budget is approved, you will want to get started on it as soon as possible. The pressure to get it right can be overwhelming to say the least and one of the most difficult parts of the project management is staging the tradesmen to be available on time for continuous workflow of the contract.
What do you need to consider when project managing your office fit-out or refurbishment?
Let’s run through a few points to keep you on track and help you plan to ensure you are on track with your planning strategy.
• What tools are you going to have in place to keep track of your costs. Spreadsheets are a good method as long as you keep them up to date regularly
• What method will you use to quality control and check the contractor is working to approved standards
• Who will keep track of the Health & Safety and maintain work to CDM standards
• If a timeline has been set, how and who will monitor the progress and keep it on the timescale to meet the deadline date
• Risk management needs to be in place, therefore appropriate RAMS should be held on file
These are just some of the roles and responsibilities which are required for the project and it this doesn’t include your day-to-day work which you will need to pick up and continue with. It’s not impossible to do but it is a tall order and a heck of a lot of work involved so you need to make sure you have the time, resources, stress levels and multi-tasking to get your office fit-out project completed successfully.
Project managing your office fit-out or refurbishment can be a juggling act and getting the right balance of resources, skills and materials are vital to a successful outcome. Know what you need, how to get it and having the right team on board is the key so if you think you can pull this off and get it right, then your answer is to take on this work yourself and pray you have made the right choice.
SPF Projects have been completing turnkey office fit-outs and refurbishments for over 30 years and fully understand that one of the key financial savings is through the planning, design and project management of the project. From start to finish, the time is ticking and money is being spent, therefore it is crucial that the skills are in place not only for finances but equally for risk management, should things not go according to plan. You need to know how to fix it!
How do SPF approach the fit-out project and provide value for money to their clients?
Complete a full site survey for visual inspection, identify possible snagging problems, risks and design issues are documented as first step of project.
Set up a design and drawing file where accurate scaled measurements are recorded, checked and approved for sign-off. This is really helpful for instance if you are having partitions installed for a new boardroom or training facilities.
Apply for Building Approval if needed and support their clients with advice and guidance on the right approach for completing the forms or what the regulations mean.
Provide the right products and materials which are industry and manufacture approve to ensure they are fit for purpose and commercially suitable.
Project Manage from start to finish, keeping control of costs, variations, labour, unplanned problems, time, site clearance and job completion.
Health & Safety file fully up to date with RAMS and risk management all provided.
Schedule of works available before the contract start date where a set time is provided, labour booked in, materials ordered, security completed, safety in place and project monitoring throughout for progress reporting.
So let’s keep your office fit-out real! If you have time for all of the above roles and responsibilities plus additional work, then you have a good idea of your chosen route OR you could save a lot of time, money and stress and leave it to the experts. If you want to get a better return on investment, contact a contractor who knows what they are doing and who will provide the additional services such as design, drawings, installation, safety, quality control and project management. It’s a no brainer!